Singapore – Singapore
Date published: 15-May-2019
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The purpose of this position is to provide administrative support to the in-
house Real Estate team for a financial banking client. The principal duties
are listed below.
_ESSENTIAL DUTIES AND RESPONSIBILITIES_
Database Management – Sequentra
Updating & maintaining Sequentra for all business cases & transactions
Work with CBRE TMS team to prepare- maintain & update TIF
Work with CBRE Lease admin (LA) & Data Management (DM) teams to create & process Change Request Forms (CRFs) for any changes in the leases (rent- CAM- taxes- landlord details etc.
Collating business cases & documentations for all transactions to update TransAct / LA tea
Point of contact to answer any queries from the global team on Sequentra data
Support in the following (included but not limited to);
Support with document management and execution
1. Assist with obtaining Power of Attorney documentation- arranging schedules for executions- scanning and maintaining documents on SharePoint
2. Most LL communication is in hard copy form and requires scanning- naming- filing- distribution
3. Digitize historical communication / documents
4. Working with TMS (where needed) to update any historical records. It may also involve working with teams on ground (both CS and non-CS) to gather any missing documents as not all documents are stored in Singapore
Work with the Language Translation Services (LTS) team to arrange for lease / document translations
Assist in arranging meetings- booking rooms- maintaining minutes etc.
Invoicing- Payment etc.
Constant follow up with AP on invoice status and payment references
Processing- managing and monitoring requests for one-time payments
Completion of PRFs & payment vouchers where required
Setup of new vendors / activating inactive vendors not on the system
Assist with CBRE financial management / LA / DM reconciliation (when necessary)
EDUCATION and EXPERIENCE
Diploma / Degree
OTHER SKILLS and/or ABILITIES
Intermediate skills with project management software and Microsoft Office
Proven organizational skills. Ability to complete multiple tasks as assigned.