Receptionist cum Admin Assistant
Singapore – Singapore
Date published: 29-Apr-2019
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Provides support for reception and admin services- mail services- phone-
meeting rooms and location services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Receives and directs incoming calls to appropriate personnel and voicemail.
Greets and announces clients- applicants and visitors.
Follows security procedures for recording guests- suppliers and other visitors
Arranges escorts as needed
Issues visitor passes and validates parking
Assists with scheduling and preparing meeting and conference rooms
Coordinates setup of conference/meetings rooms.
Arranges for and reserves projectors and other meeting equipment- ensuring equipment is in good operating condition.
Arranges video and/or web conferencing as needed.
Coordinating Activities catering for meeting and events.
May negotiate pricing and menus.
Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
Performs general administrative and clerical duties such as distributing office faxes- packages and mail as required.
Record inbound and outbound courier- freight and mail. Meters mail.
Arrange messenger service as needed(if needed).
Orders office supplies and other common use items for the location- such as café supplies- equipment toner- printer paper- freight and shipping supplies- name cards- etc.
Maintains neat appearance reception area- conference rooms café and other common areas.
Requests building and housekeeping services as needed.
Periodically inspects common area equipment to ensure good operating condition.
Arranges equipment service as needed.
Maintains records and logs of service requests and tracks their status.
Performs other duties as assigned.
Brief Duties & Responsibilities stated- more details will be provided during the interview.
At least 2 years of receptionist & administrative working experience
Basic knowledge on windows(Excel- Windows Powerpoint- etc)
Good working attitude and team player
Good customer service skills
Ability to work in fast pace environment and strong organizational skills