Junior Administrative Assistant – Marriott Singapore Regional Office


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marriott hotel logo

Job Description
Posting Date Sep 29, 2020
Job Number 20056854
Job Category Administrative
Location Singapore Regional Office, 2 Harbourfront Place #06-08, Singapore, Singapore, Singapore VIEW ON MAP
Brand Corporate
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

Perform administrative functions by assisting the above property iT team primarily in Singapore as well other company offices. Act as main coordinator to organize discipline meetings and support iT conferences and events.  Provide meeting and travel support to the leadership team. Handles confidential and sensitive matters as and when required.


Education and Experience

Minimum diploma or equivalent qualification in related field (or the equivalent training/education in respective country).
Complete knowledge of a full range of administrative processes and advanced knowledge of MS Office and other key office applications

Excellent command of English and Mandarin (both written and verbal)

Good process management, negotiating, influencing and problem resolution skills

Proven ability to effectively prioritize and execute tasks in a high-pressure environment

Knowledge of business environment, service requirements and hospitality culture is a plus

Strong verbal and written communication skills

Key Stakeholders

Continent iT Team mainly based in Singapore office

Other above property iT team members including home-based and from other company offices

Members from other disciplines based in Singapore Office


Managing Projects and Priorities

Administrative services to continent iT team members, primarily in Singapore office

Responsible for assisting PMO team with key project tracking and report-out

Manage the booking of small events and meetings for other disciplines

Responsible for organizing and the success of regional or area iT conference calls

Minute taking for inter-department meetings, and track on the follow-up and document the findings

Provide travel planning and miscellaneous duties to assist the team in maintaining efficiencies.

Manage the regional or area iT surveys and facilitate the rap session and action planning

Office Administration: facilitate on invoice processing, VIP coordination etc.

Conducting Human Resources Activities

Managing Continent iT team contact cards, personnel details for special occasions and celebrations

Reporting on Continent, Regional iT Team Leave accrual

Facilitate onboarding process of new hires of continent iT

Managing Key Process/Documentation

Maintain and update the Continent/Regional/Area iT distribution list

Maintain and update the resource center of PMO including MGS and SharePoint etc.

Assist iT PMO team on the major iT events and conferences as well training administration

Facilitate communication of key Regional/Area iT major announcements and memos management and distribution