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Estate Management Assistant (Manager/ Assistant Manager)
Singapore – Singapore
Ref#: 19015667
Date published: 24-Apr-2019
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JOB SUMMARY
The Estate Management Assistant will directly support the Estate Manager of the CBRE – Client Estate Management team- in the management and administration within country. In addition- they will be the primary “go to” point for the Shared Services Hub/ Finance and Lease Administration team to support the data management- lease payment and audit processes on the account.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Be accountable for all estate management activities within designated portfolio and manage all Real Estate Asset Portfolio in line with standards & procedures.
Update bank systems and support in reporting
Abstract in-country leases and complete the Abstract form for transactions delivered by EM team
Support EM team in the following areas
In-country portfolio administratio
Tracking activity/local issue
Contact logging (if received locally
Provision of information to support the audit process- budget and forecast exercise
Administrate local operational requirements/policy
Follow up on landlords/ tenants’ queries
Correspondence
To and from tenants and landlords
Work with CRES Finance in conjunction with monthly AP/AR processes
Rents settlements
Rents indexation
Timely Monthly/quarterly payments/ receivables runs
Organise manual billings per Client
Follow-up failed Direct Debits with manual billing
Follow-up with resolution of all Issues
Support the in-country EM team to manage and administrate the portfolio
General administrative duties
Deliver EM transactions (lease renewal- expiry) without rent challenge or negotiation and no marketing required. ATM transactions.
Support in financial modeling
Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully- an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge- skill- and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelors Degree preferred
+2-3 years in Real Estate/ Property Management field
Fluent in Business English and a local language (preferred)
Must be able to deal with individuals at all levels
General business finance skills