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Administrator – Casino F&B (Paiza Club)
Apply now Job no: 494120
Work type: Full-Time
Location: Marina Bay Sands
Categories: F&B Management- Front Of House
_JOB SCOPE_
Provide high-level professional secretarial and administrative support by preparing statistical reports- handling information requests- and performing clerical functions such as preparing correspondence- receiving visitors- arranging conference calls- and scheduling meetings.
Maintains executive|s appointment schedule by planning and scheduling meetings- conferences- teleconferences- and travel.
Conserves executive|s time by reading- researching- and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Write or draft correspondence- reports- documents and/or other written materials
Maintains customer confidence and protects operations by keeping information confidential.
Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed
Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork- office equipment and sundries and set delivery according to usage
Liaise with other departments to maintain and promote efficiency in day-to-day operations
Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
Receive calls and/or greet visitors- take and relay messages- respond to requests for information; provide information or direct caller/visitor to appropriate individual.
Maintain and/or create files or record keeping systems. Sort- label- file and retrieve documents or other materials.
Monitor- track and follow up on documentation- case files or other assignments to ensure appropriate timelines are met and actions completed.
Establish and maintain effective communication- coordination and rapport with Team Members and Management.
Maintain confidentiality of sensitive materials and project the Company’s professional reputation
Perform any other tasks and projects as assigned.
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_JOB REQUIREMENTS_
Diploma in Business Administration- Economics or equivalent.
Proficiency in the use of Microsoft Office including Word- Excel- PowerPoint- Outlook & Internet Explorer.
Minimum of five years solid experience in similar capacity.
Possess excellent interpersonal- communication and organizational skills.
Fluent in English and Mandarin in spoken and written
Able to work independently- meticulous and detail-oriented.
Responsible- accountable and discreet with sensitive / confidential information.
Possess a positive work attitude: committed- enthusiastic- outgoing- and helpful; be willing to learn- to participate and to assist others.
Be able to work under pressure in a fast moving environment.
Possess well groomed- professional appearance at all times.