Category: property

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Transaction Executive- Corporate Real Estate (Pasir Panjang)
Singapore – Singapore
Ref#: 19021823
Date published: 20-Jun-2019
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The incumbent will be part of our Transaction Management team based in our
client office (Fortune 500 Technology MNC).
Fundamental Characteristics Required.
Strong interpersonal skills ­ sociable
Personal awareness and conscious of clients needs and requirements
Self starter- requiring little direction to complete tasks
Flexible and accommodatin

Strong Administrative skill

Strong communication skills- both verbal and written ­ essentia

Ability to multitask and work under strict timeline

A keen interest in the property industry with an appetite to learn and develop
Responsible and reliable
Ability to maintain a positive attitude under pressure

Duties ­ Transaction Related Coordination

Support Corporate Real Estate (CRE) team members with any documentation related to the transaction process flow- such as lease and own acquisitions- dispositions- LOI|s- subordination- non-disturbance- and lease documentation- and notices to exercise lease options- among additional items as directed by CRE team members in accordance with Client|s policies and procedures. More specifically and in addition to the above:
Weekly and monthly reports for the client (including Salesforce Reporting- |Weekly Snippets|- Harborflex and Tririga) in APAC- as per all regions.
Responsibility on financial matters across the full PO-cycle for broker commissions- Due Diligence consulting fees and service charges.
Supporting the Transaction Managers with various reports including board approval presentations- lease reviews and any ad hoc reports.
Prepare- assemble- coordinate- and complete closing procedures of approval packages for lease and own acquisitions- dispositions and NDAs in accordance with Client|s policies and procedures which shall include oversight of project file (hard copy and database) maintenance to ensure all required documentation is included in the file or database.
Interface between functional service line leads (TM APAC- Lease Admin’- FM and PjM) to support team members with information requests and documentation related to the transaction process- as per all regions.
Assist with resolution of landlord/ tenant administration issues.
Track and report on key critical dates for the APAC portfolio including break options and notice periods- upcoming lease expirations and other critical dates to CRE team members.
Prepare and track correspondence for broker engagements- NDA’s and Conflict of Interest declaration|s (where required) including on-account monthly forecast of commission tracking and collection in region only.
Regular (daily/ weekly) communication with the US Account Team is essential to ensure consistency with the client processes and procedures to support Master Service Agreement (MSA) governance- compliance and contract measurement.
Maintain Playbooks- process and role mapping.
Duties may be assigned from time to time

General requirements;

Minimum 3 years experience in relevant area
Basic business understanding – P&L- business reporting
Intermediate to advanced skills in Microsoft Office Suite and GSuite
Experience of working with Tririga or Salesforce would be considered an advantage

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Property Officer (River Valley)
Singapore – Singapore
Ref#: 19019086
Date published: 31-May-2019
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To handle all matters relating to the maintenance- security and management of
the Building.
Duties of the above include the followings:
General administration of all building works/ service contracts- carpark management and security- carpark management and fire protection system.
Oversee all aspects of common areas defects- repairs & maintenance matters- plumbing- sanitary- carpark and fire & security matters.
Planning and implementation of building maintenance programme such as preventive- corrective and inspection schedule- etc and schedules and programmes relating to security.
Control and supervise all building works carried out by service contractors including the conduct of spot checks/roll calls

Liaison with government authorities/ statutory boards- architects- engineers and other divisions on matters relating to management- security and maintenance of the Buildings

Monitor- direct and ensure that all contracted work comply with specifications and statutory requirement- include and initiating actions against defaulting contractors

Conduct regular inspections of all common areas- building surrounding facade- etc. and institute remedial action including following up on outstanding works

Creating and maintaining good rapport with tenants/occupiers and attending to their complaints for common area.
Preparation of estimates for repairs work- work specifications- invitation for quotations- and supervision of work carried out.
Ensure proper control of movement of keys to all common areas and maintain proper records.
Assist in budget forecast- preparation- attending meetings- preparation of materials necessary for the meetings and minutes of meetings.
Preparation of all necessary maintenance reports- incident report accurately and on time.
Attending to all emergencies situations at any time promptly.
Constantly check for compliance of all safety equipment- work methods and procedures and the prompt rectification of any unsafe situations- and enhancement of security of the Building.
Any other duties assigned to you by your superiors and the Management from time to time.

Job Requirements:

Degree/ Diploma in Building / Estate management or relevant discipline
Minimum 2 years’ experience in similar role
Possess good communication skills and be able to front and liaise with all levels of Owners/tenants
Excellent communication skills- both written and spoken
Ability to work well and build excellent rapport with stakeholders / partners / tenants and vendors at all levels

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Property Officer (Orchard) – Frankie Ong
Singapore – Singapore
Ref#: 19017563
Date published: 10-May-2019
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TBC

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EOI : Property Officer
Singapore
Ref#: 17820
Date published: 12-Apr-2019
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The incumbent will be based at our project site and will report to the Centre
Manager / Asset Manager. He / she supports the efficient and smooth operation
of all matters relating to maintenance and management of the Building.
Responsibilities
General administration and coordination of all building trade- site staff relating to rostering of duties.
Coordinate building maintenance programmes- and M&E equipment maintenance programme.
Liaison with government authorities/statutory boards- architects- engineers and other divisions on matters relating to management and maintenance of buildings

Regularly review contract specifications such as those of cleaning- security- landscaping etc. and make recommendations for upgrading of standards

Conduct regular inspections of all common areas- equipment- public walkways- external facade etc

Create and maintain good rapport with occupiers and attend to their concerns

Preparation of estimates for repair works- work specifications- invitation for quotations- recommendations of award- supervision of completed works including drafting of contract documents.
Attend to emergency situations.
Frequent check and act against encroachment of common properties.
Prepare minutes of meetings.
Any other duties assigned from time to time by your superior.

Requirements:

O levels / Diploma with 1-3 years of experience in Property Management.
Excellent communication skills- both written and spoken and able to front and liaise with all levels of landlords/tenants.
Ability to build good relationship with stakeholders and clients.
Computer proficient
Meticulous and resourceful